6 Ways Management Software Can Tick Government Boxes

Managing public sector vehicles and assets can prove challenging in and of itself, before the added ongoing pressures of minimizing emissions and fuel usage, working within strict budgets, and right-sizing every element of your fleet for optimal performance.

Fleet management software can transform the way public sector fleets operate by capturing minute-level data to produce fleet-wide trends—equipping managers with the insights they need to deliver measurable efficiencies across emissions, costs, manpower and more.

Arial view of a construction worker standing on the road next to the truck with traffic cones.

Log the finer details without investing too much time or effort 

First and foremost, public sector fleets are expected to demonstrate, without doubt, the what, when and where of their day-to-day operations. Should a specific trip be called into question, an annual report need to be created, or simply, broader improvements need to be made, managers first need the accurate data to work from. 

In public sector fleets, operating without established fleet management systems, this kind of finer detail is either missed, or is only gathered through meticulous manual logging. Fleet management solutions like Fleet Complete automate custom data capture, making reporting simple and enabling accountability per driver and per vehicle. Plus, it leaves drivers and workers free to focus on the job at hand, not the paperwork. 

The capabilities are many and can be adapted to the particularities of the public sector that the flee operates in. Fleet Complete’s solution helps automate data capture from the field and keep an accurate chronology log of the activity during any given dispatch call. It reports on sensor readings and tracks the amount of time auxiliary power take-off equipment was in use. The platform allows to immediately respond to a field workers in distress as well as monitor their well-being in remote locations. All the field intelligence you need is displayed on one interface. 

Operate within prohibitive budgets without compromising on output 

Once interpreted, this valuable data—ranging from asset utilization to location tracking to driver and vehicle performance to fuel expenses—paves the way for a multitude of efficiencies, from improving dispatch and staff safety in the field to doing more with fewer resources. This means greater cost savings and being able to better compete with the private sector.

Ultimately, fleet management enables public sector fleets to do more with less. And the greater the value that is possible with less manpower and fewer assets, the better. In an environment where budgets can fluctuate so significantly from year to year, being able to adapt without compromising on output is essential for long-term viability. 


Meet emissions targets, and then some 

There is increasing pressure placed on government fleets to lead the way in emissions reduction, both ethically and abiding by stricter regulation. Government fleets are under constant public scrutiny to do what’s right at all times.

With fleet management software, managers are able to effectively track, monitor and optimize their own operations and performance against key targets, enabling them to stay one step ahead and reaffirming that current ways of doing are indeed the most efficient.

Monitor and measure any fuel-wasting behaviours—such as excessive vehicle idling, inefficient routing, aggressive driving—and take steps to promptly rectify them. 

Right-size your fleet without wondering, “what if?” 

Without data to inform optimum fleet size, finding the perfect balance between costs invested and value gained is just guesswork. It may be that some vehicles are being underused, and could be better utilized before you consider expanding your fleet. Perhaps your existing workload could be just as easily performed by a smaller fleet—reinvesting those cost savings elsewhere. 

Adapt your fleet to new traffic regulations as they arise 

Compliance in an evolving environment is a key challenge for public sector fleets. Minimum safety ratings and fit-for-purpose requirements improve year on year, but an annual fleet overhaul may not be feasible.

Instead, fleet management software technology can do a lot of the heavy lifting, ticking compliance boxes without significant cost investment.

What’s more, this technology can record and monitor any instances of unsafe driving behaviour—from speeding to failing to adhere to a maintenance schedule—to catch issues before they cause accidents, and to help fleet managers better comply with work health and safety regulations.

Get the expert treatment from a specialist team 

Whether your fleet consists of buses, vans, trucks or cars, Fleet Complete’s software can be tailored to solve your unique challenges. With a proven track record of working with large public sector fleets, and a dedicated specialist team that works exclusively with government and first response fleet managers, Fleet Complete is dedicated to help you minimize costs and maximize value.


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